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Microsoft PowerPoint Lesson 4

True/False
Indicate whether the statement is true or false.
 

 1. 

If you have a lot of text that you want to use in a presentation, it is always easier to just type it into PowerPoint, rather than typing it into a word processing program first.
 

 2. 

The destination file is where you have the text, chart, numbers, or whatever data it is you want to bring into the presentation.
 

 3. 

To make changes to the Word file embedded in the PowerPoint presentation, double-click the text you want to edit.
 

 4. 

You can use a Slide Library to store favorite slides that you want to reuse again and again.
 

 5. 

You can save a presentation as a Word document to use as a handout, or create other documents using the text and slides from the presentation.
 

 6. 

Display the slide masters by clicking the Edit tab on the Ribbon, and then clicking the Slide Layout button.
 

 7. 

To copy attributes to more than one object or section of text, select the object whose attributes you want to copy, double-click the Paste icon, and then click each of the objects or sections of text you want to format.
 

 8. 

A good presentation uses short phrases, pictures, and graphs to convey its point.
 

 9. 

The Chart settings area displays a set of crosshairs on the screen to help you align an object in the center, left, right, top, or bottom of the slide.
 

 10. 

Each user’s comment will have a different color or initial, so you can identify who originated each comment.
 

Multiple Choice
Identify the choice that best completes the statement or answers the question.
 

 11. 

With a(n) ____, if you update the source file, the data in the destination file is also updated.
a.
source object
c.
action object
b.
linked object
d.
destination object
 

 12. 

To duplicate a slide, in Slide Sorter view, click to select the slide you want to duplicate, click the ____, and then click Duplicate.
a.
Paste Button arrow
c.
Duplicate Button arrow
b.
Copy Button arrow
d.
Office Button arrow
 

 13. 

One way to create a new master is to display the slide masters by clicking the View tab on the Ribbon, and then clicking the Slide Master button. In the Edit Master group, click the ____ Slide Master button.
a.
Insert
c.
New
b.
Create
d.
Edit
 

 14. 

PowerPoint will allow you to create a new layout master for any ____.
a.
embedded object
c.
linked object
b.
slide master
d.
table
 

 15. 

To change a font throughout your presentation to another font, on the Home tab on the Ribbon, click the Replace list arrow, and then click ____ to open the Replace Fonts dialog box.
a.
New Fonts
c.
Edit Fonts
b.
Change Fonts
d.
Replace Fonts
 

 16. 

You can use the Format Painter button to copy text ____.
a.
font
c.
color
b.
size
d.
all of the above
 

 17. 

If you click a guide and begin to drag it, a ScreenTip appears with ____.
a.
the location of the guide on a ruler
c.
step-by-step directions
b.
an error message
d.
alignment tips
 

 18. 

You do not have to be present with the slide show to pass along your feedback. You can insert ____ in the slide for others to see.
a.
comments
c.
dialog boxes
b.
headers
d.
speaker notes
 

 19. 

When using overheads or running a presentation, make the text size at least ____ points so it can be easily read.
a.
12
c.
24
b.
18
d.
28
 

 20. 

A ____ show is a way to limit the slides in any slide show for a particular audience.
a.
custom
c.
short
b.
unique
d.
guided
 

 21. 

____ around the slide number indicate that it is hidden.
a.
Parentheses
c.
A circle
b.
Quotation Marks
d.
Brackets
 
 
FIGURE PPT 4-1

nar001-1.jpg
 

 22. 

There are on-screen navigation tools you can use to control a presentation while presenting it. When you run the presentation, click the ____ button and a Slide show menu is displayed, as shown in Figure PPT 4-1 above.
a.
Slide show
c.
Shortcut
b.
Navigation
d.
Menu
 
 
Case PPT 4-1
Simon wants to send his presentation via e-mail to some co-workers.
 

 23. 

Once Simon sends the presentation to his co-worker, what happens to the presentation after a copy of it was sent?
a.
It stays open on Simon’s computer, and he can continue to work on it.
b.
It is saved and the file closes.
c.
It stays open on Simon’s computer, but he cannot work on it until the e-mail recipient opens the presentation and responds.
d.
It stays open, but the content is locked and cannot be edited until it is re-opened.
 
 
Case PPT 4-2
Kaley is copying data from other programs into PowerPoint.  She is using some of the Paste Special options to paste the information.
 

 24. 

The first data that Kaley is pasting is text from a Word Document.  She wants to paste it so that she can continue to edit this portion of text in Microsoft Word. What Paste Special option should Kaley use to paste the Word Document text?
a.
Microsoft Office Word
c.
Unformatted Text
b.
Formatted Text
d.
Microsoft Office Text
 

 25. 

Next, Kaley wants to insert text into the presentation so that it can be read by a browser. She would choose to use the ____ Paste Special option.
a.
Web Format
c.
HTTP Format
b.
HTML Format
d.
Browser Format
 

Matching
 
 
Identify the letter of the choice that best matches the phrase or definition
a.
Slide Show
b.
Info
c.
File
d.
Options
e.
Save & Send
 

 26. 

To view the Document Properties pane, click the File tab, click ____, click Properties, and then click Show Document Panel.
 

 27. 

To embed fonts in your presentation, click the File tab, and then click ____ to open the PowerPoint Options dialog box.
 

 28. 

To use Package for CD, click the File tab, click ____, click Package Presentation for CD and then click Package for CD.
 

 29. 

You can mark a presentation as final so other people can look at the presentation but cannot make any changes. Click the ____ tab, click Info, click Protect Presentation, and then click Mark as Final.
 

 30. 

To broadcast your presentation, click the ____ tab, in the Start Slide Show group, click the Broadcast Slide Show button.
 



 
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